A Minutes Book is an essential legal document required for maintaining the official records of meetings held by an NGO, Trust, Society, or Section 8 Company. It is a mandatory compliance document needed for various applications like CSR funding, 80G & 12A registration, government grants, and legal audits.
Why is a Minutes Book Important?
- Legal Compliance – Required under the Companies Act & Society/Trust Laws.
- Mandatory for CSR & Government Grants – Essential for applying for funding.
- 80G & 12A Registration – Helps in getting tax exemption approval.
- Transparency & Accountability – Maintains clear records of all decisions.
- Prevents Legal Disputes – Acts as proof of discussions & resolutions.
What Should be Recorded in a Minutes Book?
- Board Meetings & General Meetings
- Resolutions Passed by Members
- Financial Decisions & Budget Approvals
- Changes in Governing Body or Trustees
- Project Approvals & Future Plans
- CSR Funding Discussions
- Decisions Related to Compliance Filings (80G, 12A, FCRA, etc.)
